Privacy Policy

Belva Chan Photography

https://www.belvachan.com/

Effective Date: September 2026 | Last Updated: September 2026


This Privacy Policy explains how Belva Chan Photography (“we,” “us,” or “our”) collects, uses, discloses, and protects your personal information when you visit or interact with https://www.belvachan.com/  (the “Site”). By using the Site, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the Site.


1. Who We Are


Business Name: Belva Chan Photography

Entity Type: Sole Proprietorship

Industry: Commercial and Brand Photography

Country: United States

State: California

Contact Email: info@belvachan.com


For purposes of the General Data Protection Regulation (GDPR), https://www.belvachan.com/ is the “data controller” of personal information collected through the Site.


2. Information We Collect


Information You Provide Directly


When you fill out a contact form, request a quote, book a photography session, or otherwise communicate with us, we may collect:


  • First and last name
  • Email address
  • Phone number
  • Mailing or billing address
  • Any other information you choose to include in a message to us


Information Collected Automatically


When you visit the Site, certain information is collected automatically through cookies and similar technologies, including:


  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages viewed, time spent on pages, and referring/exit URLs
  • General geographic location (city/region level)


Information From Third-Party Tools


We use Google Analytics to understand how visitors use the Site. Google Analytics collects data such as pages visited, time on site, and general location, and may use cookies to do so. You can learn more about how Google handles this data at https://policies.google.com/privacy, and you may opt out of Google Analytics tracking using the Google Analytics Opt-out Browser Add-on.


3. How We Use Your Information


We use the personal information we collect to:


  • Respond to inquiries and provide requested quotes or information
  • Schedule, manage, and fulfill photography sessions and bookings
  • Send invoices and process payments
  • Communicate with you about your project, session, or account
  • Improve the Site's content, functionality, and user experience
  • Analyze Site traffic and usage trends
  • Comply with legal obligations and enforce our terms


We do not sell your personal information for monetary consideration.


4. Photography & Portfolio Use


Because our business involves creating and displaying photographic work, this section addresses how client-related images and information are handled, separate from the general personal information described above.


  • Images produced during a client engagement may be used in our portfolio, website, social media, or marketing materials only where permitted under the terms of our client agreement or a signed model/property release.
  • If you are a client and do not want your images used in our portfolio or marketing, you may request this in writing before or after your session, and we will honor reasonable requests to the extent contractually possible.
  • Clients may request that previously published portfolio images be removed by contacting us at the email address listed in this Policy.
  • Personal information collected in connection with a shoot (names, contact details, location details) is used solely to plan, deliver, and invoice the engagement, and is handled under the same protections described elsewhere in this Policy.


5. Cookies & Tracking Technologies


The Site uses cookies and similar tracking technologies (such as those used by Google Analytics) to operate the Site and understand how it is used. This information is only collected to better serve and understand your user experience on the website. You can control or disable cookies through your browser settings; note that disabling cookies may affect certain features of the Site.


6. Do Not Track Signals


Some browsers offer a “Do Not Track” (DNT) signal. Because there is currently no industry-standard approach to responding to DNT signals, our Site does not currently respond differently to browsers with DNT enabled.


7. Data Retention


We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, including to provide services, maintain business and tax records, and comply with legal obligations. When information is no longer needed, we take reasonable steps to delete or de-identify it.


8. How We Share Your Information


We do not sell your personal information. We may share information with:


  • Service providers who help us operate the Site or run our business (e.g., hosting providers, Google Analytics, and, if applicable, any booking, payment, or email marketing tool as part of running the business)
  • Professional advisors (e.g., accountants, attorneys) as needed
  • Law enforcement or regulators when required by law, or to protect our rights, property, or safety
  • A successor entity in the event of a business transfer, merger, or acquisition


9. Data Security


We use reasonable administrative, technical, and physical safeguards designed to protect your personal information. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.


10. Your Privacy Rights: California (CCPA/CPRA)


If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), gives you the following rights regarding your personal information:


  • Right to Know: the categories and specific pieces of personal information we have collected about you
  • Right to Delete: request deletion of personal information we have collected from you, subject to certain exceptions
  • Right to Personal Information: the right to access your personal information, which we will provide within 30 days of such request.
  • Right to Correct: request correction of inaccurate personal information
  • Right to Opt Out: opt out of the “sale” or “sharing” of your personal information (we do not sell personal information; “sharing” for cross-context behavioral advertising, if applicable, can be opted out of by contacting us)
  • Right to Limit Use of Sensitive Personal Information: where applicable
  • Right to Non-Discrimination: equal service, price and no discrimination and you will not receive discriminatory treatment for exercising any of these rights
  • Right to Consent and/or Limit: the use and disclosure of your sensitive personal information.


We honor Global Privacy Control (GPC) signals as a valid method of submitting an opt-out request where legally required. To exercise any of these rights, contact us using the information in Section 15. We may need to verify your identity before fulfilling a request.


11. Your Privacy Rights: European Users (GDPR)


If you are located in the European Economic Area (EEA), the United Kingdom, or Switzerland, we may process your data under the following legal basis:


  • Consent: when you give us clear consent to process your personal data for one or more specific purpose
  • Contractual Necessity: when processing your personal data is necessary to fulfil a contract with you
  • Legal Obligation: when processing of your personal data is necessary to comply with the law such as data related to taxes or employee records
  • Vital Interests: when processing of your personal data is necessary to protect your life or health.  
  • Public Interests: when processing of your personal data is necessary for the performance of a task carried out in the public interest or for official functions.
  • Legitimate Interests: when processing of your personal data is necessary to further our legitimate interests such as marketing activities.


Our legal basis for processing your personal information depends on the context, and typically includes your consent, our legitimate business interests, or the need to perform a contract with you (e.g., a photography booking).


12. CalOPPA Compliance


In accordance with the California Online Privacy Protection Act (CalOPPA), this Policy is publicly accessible on the Site, identifies the categories of personal information collected, describes the process (if any) for reviewing and requesting changes to your information, states the effective date of this Policy, and describes how we respond to Do Not Track signals (see Section 6).


13. Children's Privacy


The Site is not directed to children under the age of 13 (or 16, where applicable), and without prior parental or guardian consent, we do not knowingly collect, use, or disclose personal information from children under the age of 13. The Site’s information and content are only intended for people over the age of 18. If you believe that personal information was collected without parental or guardian consent from a child under the age of 13, please contact us to have that information deleted.


14. Changes to This Policy


We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date. We encourage you to review this Policy periodically.


15. Contact Us


If you have any questions about this Privacy Policy or wish to exercise any of the rights described above, please contact us:


  • Business Name: Belva Chan Photography
  • Email: info@belvachan.com